We review all travel expenses manually to ensure you receive the correct tax-exempt reimbursements on time. Manual review protects you and your employer from errors (e.g., incomplete information, wrong reimbursement type) and ensures the details meet the Finnish Tax Administration’s requirements. This helps us avoid later corrections and keeps the payout process smooth.
Why don’t your travel expenses show as reviewed yet?
🔄 The expenses are attached, but the review isn’t done yet
If you just attached the expense to an invoice, it will appear as unreviewed until our specialist has processed it.
📁 The expense has incomplete or imprecise information
We can’t approve an expense if essential details are missing or the description is too generic. Make sure you’ve included:
Route: clearly state the start and destination. If there are multiple stops, add them to the “Route” field.
Date
Number of kilometers / mode of travel
Purpose of the trip (description)
⏳ Processing is still in progress
Travel expense review is usually completed within 1–2 business days. Temporary backlogs can delay the review.
🚫 The expense hasn’t been attached to an invoice
Creating an expense isn't enough—expenses must be attached to an invoice to be reviewed. If the travel expense shows the status "Attach to invoice", it hasn't been attached to any invoice yet and the review hasn't started. In the Travel expenses section, check that the expense is attached to the correct invoice. Only after attaching does the status change to "In review".
What do we check for each travel expense?
The date and the route (start and destination, and intermediate stops if needed)
Kilometers or other mode of travel
Purpose of the trip (why the trip was made)
Any attachments (e.g., parking, ticket, or toll receipts)
Note: The start and destination cannot be the same address. The destination should be the farthest point on the route. The trip must be to a place other than your own address to qualify for tax-exempt reimbursement.
How long does it take for a specialist to review travel expenses ?
We aim to review travel expenses as quickly as possible. In most cases, the review is completed within 1–2 business days.
During peak times, processing may take slightly longer.
Quick checklist before submitting
Route described, e.g., “Turku → Helsinki (client meeting, Kampinkuja 1) → Turku”
Date is correct
Kilometers / mode of travel added
Purpose of the trip is clear
Necessary attachments (tickets, parking, etc.) added
Expense is attached to the correct invoice (Reimbursements)
Good examples of descriptions
✅ “Client meeting in Helsinki, Kampinkuja 1 — proposal review”
✅ “Delivery run to Tampere — device installation for customer”
❌ “Work trip” (too generic—explain what, where, and why)
Frequently asked questions
Is “work trip” as a description enough?
No. Write concretely what you did and where (meeting, delivery, installation, etc.).
What if the route has multiple stops?
Add the intermediate stops to the “Route” field in the correct order.
Where can I see if the expense is attached to an invoice?
Go to the Reimbursements section and check which invoice the expense is attached to.
If the expense still doesn’t show as reviewed
Go through the checklist above.
Add any missing details and attachments.
Make sure the expense is attached to an invoice.
Need help or is it urgent? Contact support—we’ll assist as soon as we’re online.
Does "In review" status block withdrawing your salary?
Regular salary: No. Once the invoice is in Paid status, you can withdraw your salary immediately, even if the travel expenses are still under review. Approved expenses are paid together with your salary.
Advance salary: If you request an advance salary, the review of the invoice's travel expenses is part of the approval process and can delay the advance until the expenses have been reviewed.